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  PAP Proficiency Testing
  Frequently Asked Questions

 

Updated October 9, 2012

Is your laboratory enrolled in Pap proficiency testing (PAP PT)? The following are questions and answers on how to make the Pap Proficiency Testing flow smoothly for your Cytopathology Laboratory.

Pre-Test Phase – Questions and Answers for Processes Prior to the Test

How do I order PAP PT if I lost my Order Renewal Forms?
Who should be a Proctor?
How often do I have to take the Proctor Exam?
When should you submit the Proctor Exam?
What is the PAP PT Roster Delete/Name Change Form?
How do I order an extra PAP PT result form?
My lab screens slides for all modules, do I have to test for all as well?

Test Phase – Questions and Answers for Processes during the Test Phase

What do I do if I received a broken slide?
What do I do if the examinee is not on the roster?

Post-Test Phase – Questions and Answers for Processes Prior to the Test

How can I find out if CAP received PAP PT Result forms?
What do I do if I can’t access e-LAB Solutions?
Who receives the PAP PT Evaluations?
How do I get a copy of the PAP PT Evaluation?
How long does it take to receive the PAP PT Evaluation?s

Miscellaneous

How do I sign up for PAP PT if I’m not affiliated with a laboratory?
What is the difference between an Extra test and a Retest?

Pre-Test Phase – Questions and Answers for Processes Prior to the Test

How do I order PAP PT if I lost my Order Renewal Forms?

Use this form. (PDF, 103 KB)
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Who should be a Proctor?

It is best to have a proctor who is familiar with laboratory procedures. Examples of personnel that the Laboratory Director can designate as a proctor are the laboratory administrative assistant, a medical technologist, a histotechnologist, a quality supervisor or manager.
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How often do I have to take the Proctor Exam?

Annually; it is only valid for that calendar year.
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When should you submit the Proctor Exam?

At least three weeks prior to testing event.
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What is the PAP PT Roster Delete/Name Change Form?

The PAP PT Roster form is used for the removal of a participant or name change for a participant (e.g. spelling error, maiden name update).
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How do I order an extra PAP PT result form?

Call a Customer Contact Center Representative at 800-323-4040, ext. 7217 or 847-832-7217.
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My lab screens slides for all modules, do I have to test for all as well?

No, you only have to pick one—Thin Prep, Sure Path, Conventional, or a Combination of the three (PAPJ module). Note: If you pass one module it also covers the other three modules.
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Test Phase – Questions and Answers for Processes during the Test Phase

What do I do if I received a broken slide?

Call a Customer Contact Center Representative at 800-323-4040, ext. 7217 or 847-832-7217 and provide the slideset number along with the broken slide number.
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What do I do if the examinee is not on the roster?

You may still proceed with testing, but you must submit an Examinee Information form ASAP. If you need an additional Examinee Information form call a Customer Contact Center Representative at 800-323-4040, ext. 7217 or 847-832-7217.
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Post-Test Phase – Questions and Answers for Processes Prior to the Test

How can I find out if CAP received PAP PT Result forms?

Log in to e-LAB Solutions at the CAP website. Follow the eLAB instructions to see if the result forms were received using your kit numbers.
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What do I do if I can’t access e-LAB Solutions?

Ask the Laboratory Director for access into e-LAB Solutions. For additional help call a Customer Contact Center Representative at 800-323-4040, ext. 7217 or 847-832-7217.
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Who receives the PAP PT Evaluations?

The Laboratory Director receives the transcript and each individual participant receives their own evaluation.
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How do I get a copy of the PAP PT Evaluation?

Call a Customer Contact Center Representative at 800-323-4040, ext. 7217 or 847-832-7217. Remember only the Laboratory Director can receive the PAP PT Evaluation or the individual participant can request their own copy. We recommend that individuals make an extra copy for their own records for future use.
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How long does it take to receive the PAP PT Evaluations?

15 working days.
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Miscellaneous

How do I sign up for PAP PT if I’m not affiliated with a laboratory?

Call a Customer Contact Center Representative at 800-323-4040, ext. 7217 or 847-832-7217. You will need to order a Locum Tenens examination. The Locum Tenens order can be used for pathologists or cytotechnologists who lack affiliation with a facility.
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What is the difference between an Extra test and a Retest?

An Extra test should be ordered if a participant missed the initial testing event with a valid reason. The extra test is also the correct order for staff (pathologist or cytotechnologist) who joined the facility after its annual Pap proficiency test was completed, and have not taken a PAP PT test at another site for the current year.

A Retest is only ordered if a participant received less than 90% on their annual PAP PT Exam and must take another test. Participants who transfer facilities and have taken a test previously during the year but have not passed must register for a retest.
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