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  Sample Exchange Registry
  for Alternative Assessment
  Frequently Asked Questions

 

Posted March 21, 2012

How does this program work?
Do you have to be a CAP accredited laboratory to participate in the program?
Is it possible to see a list of submitted analytes?
Does our laboratory have to provide samples in order to participate? If not will the CAP provide the samples for exchange?
What is the cost to participate in this program?
What kind of viral testing is needed?
Is the exchange based solely on the analyte, regardless of the instrumentation or methodology? Does each lab determine its own criteria for acceptable performance?
How many samples are sent and how often?

How does this program work?

To ensure a quality experience using this service, the CAP requires a minimum of three participants testing for the same analyte and methodology prior to facilitating the exchange process. Once your submission has been received it will be placed in the system awaiting additional participants testing for the same analyte. The CAP will contact you once the criteria have been met.
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Do you have to be a CAP accredited laboratory to participate in the program?

No, everyone is welcome to participate.
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Is it possible to see a list of submitted analytes?

A list of submitted analytes is not available at this time. However, a Contact Information Form is available on the CAP website and once enough laboratories (three) are interested in the same analyte and methodology, we will contact you.
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Does our laboratory have to provide samples in order to participate? If not will the CAP provide the samples for exchange?

We do ask that each participating laboratory donate samples for assessment. However, it is not a requirement for admittance into the program. The College facilitates the exchange of specimens between laboratories and does not provide specimens.
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What is the cost to participate in this program?

This service is complimentary. However, a nominal fee of $165 per unique sample will be charged for samples that are submitted that require Viral Marker testing. If you are submitting purified DNA/RNA or formalin-fixed paraffin embedded tissue, viral testing is not needed.
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What kind of viral testing is needed?

All samples (excluding purified DNA/RNA) must be negative for Hepatitis B surface antigen, Hepatitis C antibody, and HIV I and II antibodies.
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Is the exchange based solely on the analyte, regardless of the instrumentation or methodology? Does each lab determine its own criteria for acceptable performance?

The sample exchange is based on the ability to obtain at least three laboratories that have submitted results for the same analyte/method and or instrument combination. Once this minimum criterion is achieved, the CAP will summarize the data and provide a report to each participating laboratory.
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How many samples are sent and how often?

Samples are sent twice a year based on availability.
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