Updated November 5, 2007
A resolution is a main motion in parliamentary procedure that expresses the formal opinions or sentiments of the assembly (Residents Forum).
The resolution form is used for highly important or long and involved proposals.
A resolution is usually prefaced by statements, each introduced by the word "whereas," that state the reasons for the resolution.
The statements contained in the "whereas" clauses sometimes cause disagreement if members attempt to debate and amend these prefacing statements while neglecting the main resolution. "Whereas" clauses are useful mainly when an organization plans to publish the resolution and wishes the reasons for its adoption to be read with it.
The "resolved" clause or clauses at the end of the prefacing statements should be concise and clear.
The "resolved" clause should be stated in the affirmative because the negative form may confuse representatives when they vote. If the wording of the resolution is unclear, confusing, unnecessarily long or involved, or if the "resolved" is stated in the negative, the chair may ask the proposer to rephrase the motion and, if necessary, may help in doing so. However, the chair may rephrase the motion only in wording that is approved by its proposer. The motion can also be amended by a motion from the floor of the assembly by any delegate.
Proposers may rephrase or withdraw their motions at any time before they are introduced to the forum for consideration.
- The title of the resolution should be specific enough to easily distinguish it from other resolutions.
- Information contained in the resolution should be checked thoroughly for accuracy. Supporting data in the form of footnotes should be cited as clearly as possible.
- The "resolved" clause should be able to stand alone, since the Residents Forum adopts only the "resolved" clause and not the "whereas" section of the resolution.
- Resolutions should be sent to Jan Glas, College of American Pathologists, 325 Waukegan Road, Northfield, Illinois 60093 2750, faxed to 847-832-8499, or sent via e-mail to email@example.com.
- To be included in the agenda book distributed prior to the RF sessions, the resolution must be in the Northfield office by the published due date.
- Late resolutions will be reviewed by the Residents Forum Executive Committee to determine whether they meet the criteria for presentation to the House and must be accepted by two-thirds majority vote.
If you have any questions on how to write a resolution, you may contact one of the Residents Forum Executive Committee members, or contact Jan Glas at 800-323-4040 ext. 7499; or via e-mail to firstname.lastname@example.org.
SUBJECT: Postal Rates for Medical Laboratory Specimens
PRESENTED BY: Joe Smith, MD, Illinois Delegation
WHEREAS for decades medical laboratory specimens of small sizes were carried in First Class pouches at Third Class rates1 for sound reason, and
WHEREAS these regulations were accidentally dropped when the U.S. Post Office was succeeded by the U.S. Postal Service, and
WHEREAS there is now greater need than ever for such vital services. Therefore be it
RESOLVED that the CAP Residents Forum recommends that the College of American Pathologists call on the national societies of pathology, public health, medical technology, and allied fields to petition Congress and the U.S. Postal Service to reinstate the postal service whereby small size medical laboratory specimens are carried in First Class pouches at Third Class rates; and be it further
RESOLVED that the CAP Board of Governors report back to the Residents Forum on the degree of success of this effort at the next Residents Forum session.
U.S. Postal Code, 1975